The NCTA Dean’s Council Meeting was called to order at 12:00pm with the above referenced individuals in attendance.

WELCOME

• Dr. Rosati welcomed everyone to the meeting

APPROVE MEETING MINUTES

• Minutes were approved as written by dean’s counci

HIRING ADJUNCTS

• A reminder to follow the process NCTA has in order when hiring an adjunct for your courses
• When you have low enrolled courses:
  • Options
    • Schedule into the class at a certain time
    • Cut back on electives
    • Set up block scheduling
    • Prorate classes like we do in the summer
    • Thoughts about low enrollment classes from the council:
      • Solve on a case to case basis
      • Offer low enrolled classes every two years instead of every one year
        • One example, do stats one year and trigonometry the next year. These are both low enrolled classes
        • The faculty felt that there are just cases where we have to teach one class because it is all we have and is a requirement of the student for graduation.
      • Solutions for low enrollment classes
        • Average the adjuncts load of classes
          • Enforce an adjunct budget
          • Fewer electives offered by each department
          • Substitute one class for another

• Create a hybrid online class that would do a majority of their work online and  then meet once a week in person
• Create tight class sequences
• Prorate salaries for adjunct faculty using the summer formula
  • Adjunct pay schedule will change next fall
  • Minimum of 8 students enrolled per class
    • there will be exceptions to this rule from time to tome
    • Create a low enrollment policy that will be brought back to dean’s council.

MARCH 1ST CV’S AND TRANSCRIPTS

• A reminder that all faculty and staff need to send updated CV’s to Linda

TOBACCO POLICY

• Smoking at least 10 feet away from building entrances is state law
• We will change to include smoking, nonsmoking, and all other in the policy
• A motion was made to change the policy as amended and all council members were in favor.
• Catherine will change the tobacco policy as amended and get onto the website

BUDGET REPORTS

• Jan gave the council budget handouts for discussion
• 70% of the actual expenditures were allocated last year
• Division chairs need to use the process for requesting additional operating budget. This needs to be getting in by next week.
• Deadlines for the budget requests are as follows:
  • January 30th: Requests need to be submitted
  • February 6th: the budget committee will get the requests for review
  • February 11th: a final decision will be made on the budget requests by Jan Gilbert and Dr. Ron Rosati
  • First week of February the budget committee
  • Same budget committee will be maintained as before:
    • Cindy Fritsche, Barb Berg, Becky Currie, Brad Ramsdale, Doug Smith, Eric Reed, Jan Gilbert, Janice Price, Jo Bek, Scott Mickelsen
    • Please send request directly to Jan Gilbert. She will be sending a college wide email out requesting NCTA internal budgeting.
    • Our IT committee needs to meet now to come up with IT recommendations for their budget.
      • Scott will get with Justin to make this happen.
      • Jan Gilbert will remind the council members in May to revisit the equipment budget.