Dean's Council Minutes - January 28, 2016

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Dean's Council Minutes Thursday, January 28, 2016

Attendees

Ron Rosati, Glenn Jackson, Justin Baugher (guest), Eric Reed, Brad Ramsdale (absent), Dottie Evans, Doug Smith, Barb Berg, Jennifer McConville, Mary Rittenhouse, Catherine Hauptman (recorder)

The NCTA Dean’s Council meeting was called to order at 12:00 p.m. with the above referenced individuals in attendance.

WELCOME

  • Dr. Ron Rosati welcomed Dean’s Council members to the meeting

 

APPROVE MINUTES FROM 1.14.2016  

  • A few editorial changes were made to the minutes. Mary Rittenhouse moved to accept minutes as amended.  Doug 2nd minutes approved.

 

X-DRIVE UPDATE

  • Justin Baugher from NCTA IT joined Dean’s Council to update them on the common, X-drive computer files access.
  • Justin has restricted login capabilities for computers in the labs so that students do not have access to this common drive/X-drive. If a student worker needs access to this drive, their supervisor must obtain permission through the Business Office.
  • The Dean’s Council had no objections to having student workers have access to the common drive if they need it for performing their job by permission of their supervisor.
  • Justin will change the access name from “Public” back to “Common”.   
  • Dr. Rosati asked Justin to prepare a proposal for review by Dean’s Council in a few weeks.

 

ACCREDITATION

  • Dottie Evans updated the Dean’s Council on Accreditation.  She reminded the Council that NCTA will be having the Higher Learning Commission meet with a student group and an advisory board during the site visit in March.
  • Dottie asked faculty to identify one first-year and one second-year student from each division and submit recommendations to her.
  • She also asked for recommendations of community members to meet with the HLC.
  • Tee Bush is drafting a retention strategies plan to submit to Dottie. Jennifer will ensure the plan is reviewed and submitted for the Assurance Argument document. 
  • Accreditation will continue to be on the Dean’s Council agendas.

 

COURSE FACILITATORS ONLINE PAY APPROVAL

  • Eric Reed distributed a proposed policy for Course Facilitator payments for Online Courses to review. 
  • A few editorial revisions were suggested. Eric will update the policy and return for Council approval.

 

COURSE UPDATES

  • Ag Business Management Systems
    • Mary Rittenhouse gave updates from AMS and course recommendations she will present for Academic Council approval next week. 
    • The new courses are: ABM 1803 Business Statistics, which would replace the college algebra requirement for this major and be proposed as a general education math course, and ABM 1503 Business Communications, proposed to replace the English component for this major.
    • AIT 1083 Software Productivity and ECN 1103 Introduction to Ag Economics are two classes proposed to be replaced to better fit the needs of NCTA students.
    • Mary also proposed a restructure of personal finance curriculum to include Dave Ramsey’s methods. 
  • Next week’s agenda will have an update on the AMS course approvals.
  • General Education
    • Eric outlined challenges associated with online courses for College Algebra, Trigonometry, and Chemistry. He continues discussions with course facilitators.

 

UPDATE ON AMS FACULTY POSITION

  • The Ag Business Management faculty position will be not be filled at this time.

 

UPDATES FROM STUDENT SENATE, RECRUITING AND STAFF SENATE

  • At Feb. 4 Dean’s Council, reports will be presented by: Shane Hoer, Student Senate; Tina Smith, Admissions/Recruiting; and Mark Gardner, Staff Senate.

 

TEXT BOOK COSTS

  • Dean’s Council discussed text book costs of the NCTA Bookstore. 
  • The Council will review again on Feb. 4.

 

STRATEGIC PLANS FOR EACH DEPARTMENT

  • Dr. Rosati reminded each department to submit a strategic plan for their department by the end of February.

 

FACULTY WORKLOADS

  • Each Dean’s Council member was given their Division’s faculty workload spreadsheet from Jennifer. She asked Division chairs to double check the workloads and inform her of any changes.
  • Faculty workloads will be reviewed again on Feb. 4.

 

INSPIRE – staff evaluations

  • Dr. Rosati introduced INSPIRE, a new staff evaluation system NCTA will use to emphasize constructive evaluation and growth of employees. IANR created this system.
  • Jeff Bassford, IANR assistant vice chancellor, joined the Dean’s Council by conference call to outline the INSPIRE process.
    • All IANR employees will be using one consistent process. Employees and managers will meet twice per year to discuss five open-ended questions intended to focus on employee accomplishments, goals and opportunities for growth and development. An online system will also summarize these conversations. 
  • A performance management meeting is set up for staff and supervisors on Monday, February 1 to roll out the new system.

 

PANAMANIAN DELEGATION TENTATIVE VISIT

  • NCTA has been contacted about a possible visit by a Panamanian delegation to tour and see NCTA’s programs.  Details and dates will be discussed when known.

 

OTHER BUSINESS

  • No other business was discussed.

 

The meeting was adjourned at 1:25 P.M. The next meeting will be Thursday, February 4th at 12 p.m. in the Ag Hall Conference room.

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