The NCTA Dean’s Council Meeting was called to order at 12:00 p.m. with the above referenced individuals in attendance.

 WELCOME

• Dr. Rosati welcomed everyone to the meeting

 APPROVE MEETING MINUTES FROM 3/6/2015

• Minutes were approved by Dean’s Council as written

 BUDGET

• Dr. Rosati wanted to clarify the budget status.
• Next year’s budget
  • Currently working on getting a handle on next year’s budget
  • Additional  expenses  may include:
    • Aggie East Traditional -  fire suppression by 2017
    • Short staffing issues and faculty raises
    • Balance the farm operation’s budget
    • A half-time faculty for Ag mechanics
    • Reaccreditation costs
    • Various sources of income:
      • Reduce temporary staff
      • Review faculty workloads and possibly limit adjunct faculty
      • Increased appropriations
      • Increasing NCTA tuition
        • Increase enrollment or possible Board of Regents approved across-the-board tuition increases
        • Tightening  number of scholarships awarded
• Operating budget
  • Operating budgets are the same amounts as last year
    • Doing two phases of distribution of operating however.
    • 70% will be allocated now and the remaining 30% will go through the budgeting process
  • Budget requests have gone out and are due April 3rd to the business office.
  • Reminder that temporary and student workers are included in division budgets

   ADJUNCT HIRING PROCESS

  • Deadline for fall hiring is coming up
    • Faculty need to submit paperwork for adjuncts as soon as possible in order to define a budget.
    • A separate fund will be set up for adjuncts salaries.
    • The amount will be TBD
    • Another purpose for submitting hiring paperwork now is to assess which adjuncts are returning; then the contracts will be issued for hiring.
    • This process doesn’t include  summer adjuncts
      • Should a separate process for hiring summer adjuncts be established?
        • Jan can extend the form or create a new one for summer adjuncts and return to our next Dean’s Council meeting.
        • Extra contractual faculty ex) Judy Bowmaster who teaches in the summer

   POLICIES

  • No questions or comments were made regarding these policies at this time.
  • Dean’s Council will revisit the three policies at the next meeting with current versions.

   FACULTY EVALUATIONS

  • Please review the faculty and staff evaluation timelines.

   STUDENT ID CARDS

  • Jennifer recommended NCTA should start Fall 2015 with students having an NU ID card.
    • • Faculty and staff are responsible for their own NU ID cards with students billed for the cost of the card ($15). All faculty and staff are required to have an NU ID by fall 2015.
      • Doug moved to have NU ID cards for students and NCTA employees. All members of Dean’s Council were in favor of this motion.
        • An amendment was offered by Paul to clarify that all employees and students will purchase their own NU ID cards.  All members of Dean’s Council were in favor.
        • Scott will add this action item to the Student Handbook and post for students. He will also move forward with adding this to NCTA student fees.
        • Jennifer will obtain costs of student ID’s for and employee ID’s when she is in Lincoln next week.
        • Jan will follow up with Cindy Fritsche on issue of student’s losing their meal cards.
          • Until fall 2015, if a student loses their meal card NCTA will replace it.
          • Next fall, students will be required to show the NU ID with the meal card.

     LARGE BUS

    • • • Jeremy Sievers is currently the only person authorized to drive the large bus for school field trips.
        • Some concerns regarding the large bus:
          • Dean’s Council asked if NCTA is keeping the large bus. Also concerned about the safety of the bus.
            • Is supposed to be used as a transit bus
            • Has a small engine and tends to break down a lot.
            • If we keep the large bus we need to have it kept in excellent working condition along with any of our other state vehicles.
            • Paul recommended that the business office should do an assessment of transportation needs.
              • Jennifer and Jan will move forward with possible options other than the large bus for large group transportation. Ex) Having more large passenger vans available on campus.

     ADDITIONAL COMMENTS

    • • • Tuition change recommendations for NCTA senior citizen and dual credit rates
          • Senior citizen tuition is a 25% decrease for non-degree seeking individuals.
          • Dual credit should be increased to align with standard, competitive rates.
          • Jennifer will discuss tuition with Jeff Bassford.
          • Adjunct Faculty
            • Eric will inform Dr. Rosati about adjunct teaching needs for the fall.
            • Jan will evaluate the contract for faculty on medical leave and will present information to executive staff.

     This meeting was adjourned at 1:25 p.m. The next Dean’s Council meeting will be at 2:00 p.m. Thursday, March 26th in Dr. Rosati’s office.